We strive to curate travel experiences that foster a strong community, life long bonds, and a different outlook on the world among those who attend.
We don’t want you to miss out on this experience because you don’t have a travel buddy. That’s why we created the roomie matching program to help out solo travelers. The match program gives you the freedom to select the double occupancy rate and keep some extra coins in your pocket. This program is available for those traveling alone, and who are willing to be matched with another traveler of the same sex.
Here we go!
All singles will be matched with the same sex.
Get excited – this will no doubt be a dope experience.
Our team will make every effort possible to connect you and your roomie prior to arriving at the event.
Should our team be unable to find a roommate match, an additional charge of $200 will be assessed. This hasn’t happened in the past, but it is a possibility.
Those purchasing a double occupancy package can expect to be matched with one roommate, and those purchasing a triple occupancy package will be matched with two roommates.
Ready to live your best life while reconnecting with our African roots?
We recommend that you purchase travel insurance after booking your reservation.
If you have questions regarding trip insurance coverage, you may contact CiCi Chandler, travel agent with Mahogany Fly International. If you’re living outside of the United States, contact your local travel agent to purchase travel insurance for the festival.
Cancellation Policy: All payments for group trips are non-refundable, but may be transferred for a fee of $75.
General FAQ
…YOU enjoy discovering the culture of the places you visit
…YOU love to turn up and are the life of the party
…YOU love enjoying local foods and meeting local people
…YOU are ready to grow your travel fam with like-minded travelers
We’d absolutely love to have you! But, if your ideal vacation involves a lot of relaxation at the hotel daily and sleeping in, then Black Travel Fest is not for you. We will be seeing and doing it all during our time in Egypt, so if you are looking for a slow-paced trip this is likely not for you.
All are welcome at the Black Travel Fest. Just be sure to come prepared to have a good time and do it for “the” culture.
You’ll receive a detailed seasonal packing list in time to grab everything you need for the trip.
Packages & Accommodations
Sure. You are welcome to arrive before the trip and stay after if you like. Just note that our packages only cover the travel event dates for each destination, and airport transfers outside of these dates will not be offered.
Yes, if you’re unable to attend all the scheduled days that’s okay, although please take note that you’ll still be paying for the full package. Also, we’d love to see you enjoying all of the events.
For security purposes, we only share accommodations with the folks that sign up to join us. That said, the pictures featured in the booking section of our website or from the marketing emails are from the actual properties that we will be staying in. If it helps every accommodation selected is personally inspected by someone from our team prior to the trip. We typically aim for 4-star accommodations and better.
Yes, airport transfers are included in the package price. Note, that you will likely be transported to the accommodation with other participants, which may require you to wait for up to an hour after landing.
Flights & Travel Insurance
No. Flights are NOT included in the price, but you can check Secretflying.com, Priceline.com, and Kayak.com (amongst others) to find the best flight prices on the market.
For this, you can also reach out to our preferred agent at [email protected] for assistance in booking flights. She’s aware of the timeline and booking requirements.
We recommend that you purchase travel insurance after booking your reservation. If you have questions regarding trip insurance coverage, you may contact Cici Chandler at [email protected]. If you’re living outside of the United States, contact your local travel agent to purchase travel insurance for the festival.
Payments & Packages
Once you’ve made a payment, you’ll be redirected to an online registration form. Following completion of the form, you’ll receive an email confirmation of your registration. You’ll also receive a detailed information pack prior to the start of your trip.
Payments are processed through PayPal. As such all major credit cards are accepted (i.e., Visa, Mastercard, AmericanExpress, Discover).
You can pay for the entire balance of your trip by selecting the One Time or Full Payment option.
The Double Occupancy package is for two people in one room with one or two beds depending on preferences and availability.
If you select this package, both you and your roommate would need to make the purchase separately.
If you are looking to be matched with a roommate, you can simply purchase the Double Occupancy package, and we’ll take it from there.
Upgrade requests may be made by contacting us at [email protected]. Upgrades will be accommodated on a per-reservation basis, and you will need your roommate to also agree to upgrade or accept entry into the Roomie Matching Program.
Downgrades are prohibited. No Downgrade request will be taken.
Yes, you may request to have a customized payment link from our Operations Team at [email protected]. Just make sure to indicate your name and the name of the person you’re traveling with.
This option is most frequently used by our couples and family members traveling together, who share finances and would like to make one payment transaction each month instead of paying and registering separately.
Cancellation & Transferability
All payments are non-refundable; however, it is transferable to another traveler for a fee of $75. This means you are permitted to resell your slot to another participant, but Black Travel Fest is unable to offer a refund. We’ll do our best to assist you in finding a replacement.
Trip insurance can help if you have a need to cancel unexpectedly. If you have questions regarding trip insurance coverage, please contact Cici Chandler, our travel agent with Mahogany Fly International ([email protected]). If you live outside of the United States, please contact your local travel agent to purchase travel insurance for the festival.
Name changes are permitted for $75 per person.
Name Changes are NOT permitted for Roomie Matching Program.
Name changes can only be made with people not currently booked for the event. The person taking your place needs to register with a staff member at Amola Enterprises, LLC, and provide their credit card information. You must work out the money already paid between yourselves. The person taking your place pays the remaining balance to Amola Enterprises, LLC.
Name changes can be completed up to 2 weeks before the event. No name changes will be made after the deadline.
Please see the Terms and Conditions for additional information regarding name changes and transferability.
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(2) lost or incorrect reservations;
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(4) any change in scheduled travel event events. You further agree that the Released Parties shall not be held vicariously liable for the intentional or negligent acts of any persons employed by any of the Released Parties, nor for any intentional or negligent acts of any of the Released Parties’ employees committed while off duty or outside the course and scope of their employment.
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Except where prohibited, you (the traveler) agree that:
(1) any and all disputes, claims and causes of action arising out of or connected with the event shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in the State of Texas;
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Amola Enterprises, LLC reserves the right to deny or revoke service or participation privilege to any guest for any reason deemed necessary. This includes any circumstance where the health or wellbeing of any or all guests is threatened or endangered.
The travel event coordinators have reserved the right to cancel or change itineraries at any time. All events, and talent, are subject to change.
Prices shown on this site are per person. All prices are subject to change without notice
Name changes are permitted for $75 per person. Name Changes are not permitted for Match Program. Name changes can only be made with people not currently booked for the travel event. The person taking your place needs to register with a staff member at Amola Enterprises, LLC and provide their credit card information. You must work out the money already paid between yourselves. The person taking your place pays the remaining balance to Amola Enterprises, LLC.
When you are ready to complete the name change, email one of the staff at Amola Enterprises, LLC the name of the person taking your place and who is paying the $75 name change fee.
Also have your roommate email one of the staff at Amola Enterprises, LLC that they approve the name change. No name change will take place until everyone on the reservation agrees in writing to the change. Once all the emails have been received, the name change will be completed. The $75 fee will be charged and confirmation will be emailed to all roommates. Name changes can be completed up to 2 weeks prior to the travel event. No name changes will be made after the deadline.
All guests can pay in full or choose a payment plan.
Monthly Payment Plan Deposit as follows
The deposit per person is charged at the time of booking & the total remaining balance will be split into equal monthly installments automatically charged the credit card on file with the first installment due 4 weeks after the previous payment. Completed payment is two weeks before the event.
Unless otherwise arranged, the same credit card used to make a payment will be used to make subsequent payments when due. If you have more than one credit card on file, please alert Amola Enterprises, LLC as to which card to use for automatic payments.
All deposits and payments are Non-Refundable. ALL NO SHOWS WILL BE ASSESSED A 100% cancellation penalty.
Travelers must notify Amola Enterprises, LLC at time of booking of any physical or mental illness, disability or other condition for which special accommodations or use of wheelchair is contemplated or necessary, or which may require medical treatment or assistance.
The match program gives you the freedom to select the double occupancy rate and keep some extra coins in your pocket. This program is available for those traveling alone, and who are willing to be matched with another traveler of the same sex.
Here are the rules:
Your decision to accept a roommate for the travel event is at your own risk. Amola Enterprises, LLC, Black Travel Fest, its partners with respect to the travel event, each of their related companies, and each of their respective, directors, officers, agents , employees, and contractors (collectively, the Released Parties), are not responsible nor liable for any and all claims or cause of action arising out of or in connection with your selection of a roommate for the travel event. This includes without limitation, any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from such request or selection.
*Double occupancy may be a shared king or queen bed
If you are interested in the roomie matching program, you can indicate interest in the registration process.
We understand that sometimes travel plans need to be changed. We want to ensure that you have a clear understanding of our cancellation and rescheduling policy before booking your trip with us. A cancellation request can only be processed after a written confirmation is received. Please note that all clients will be provided a refund schedule and rebooking policy from Black Travel Fest within seven (7) days of booking.
|
Period |
Refund Schedule |
|
Initial Deposit of $250 |
Non-Refundable |
|
90 – 60 days to the trip start date |
Fully Refundable |
|
59 – 31 days to the trip start date |
50% Refundable |
|
30 days to the trip start date |
Non Refundable |
Days to the trip start date will be calculated by adding the number of days from the current date at time of refund request to the day prior to the trip start date.
For example If the trip start date is August 31st:
Please note: PayPal processing fees and vendor transaction fees will not be refunded.
Please note that rescheduling is subject to availability and must be within one year of the original departure date. The trip can only be rescheduled once. If the rescheduled trip cost is more than the original trip cost, the traveler is responsible for paying the difference.
|
Period |
Trip Rescheduling |
|
59 – 45 days to the trip start date |
Reschedule Allowed at 5% Processing fee |
|
44 – 31 days to the trip start date |
Reschedule Allowed at 10% Processing fee |
|
30 – 16 days to the trip start date |
Reschedule Allowed at 20% Processing fee |
|
15 days to the trip start date |
Reschedule Not Allowed |
Days to the trip start date will be calculated by adding the number of days from the current date at time of reschedule request to the day prior to the trip start date.
For example If the trip start date is August 31st:
We highly recommend purchasing travel insurance to protect yourself from unforeseen circumstances that may arise before and during your trip.
Please note that our cancellation and rescheduling policy is non-negotiable.
In the event that any Party hereto is delayed or hindered in the performance of any act required herein by reason of strike, inability to procure materials, failure of power, restrictive governmental law or regulations, riots, insurrection, war or other reasons of a like nature not the fault of such Party, the performance of such act shall be excused for the period of the delay. If the delay exceeds 30 days, then funds shall be refunded if possible or credit given if refund is not possible.
Client is required to treat all company employees, customers, clients, business partners and other affiliates of the Company with respect and responsibility. Client is required to comply with all local laws, ethical codes and company policies, procedures, rules or regulations, including those forbidding sex harassment, discrimination, and unfair business practices.
Violations by Client of this agreement will result in penalties decided by Company. These penalties include, but are not limited to client being prohibited from booking future experiences.
Each party of this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party hereto, or anyone acting on behalf of any party hereto, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement shall be effective only if it is in writing, signed and dated by all parties hereto.
Client shall defend, indemnify, hold harmless, and ensure Company from any and all damages, expenses or liability resulting from or arising out of, any negligence or misconduct on Client’s part, or from any breach or default of this Agreement which is caused or occasioned by the acts of Client. Client shall insure that it takes all actions necessary to comply with the terms and conditions set forth in this Agreement.
This Agreement is an independent document and supersedes any and all other Agreements, either oral or in writing, between the parties hereto.
This Agreement shall be governed by, and construed under, the laws of Texas in the UNITED STATES.
By agreeing to these terms, the client acknowledges that he/she has reviewed and fully understands the terms and conditions of this Agreement. Client hereby agrees to all above terms, conditions, and policies.
